policies are designed to ensure that all children and adults are safe and protected. The policies also show
we take Child Protection very
seriously in order to provide a safe environment for your child to enjoy their art.
Roadwater Players recognises its duty of care under the Children and Young Persons Act 1963, the Child
(Performances) Regulations 1968,
the Protection of Children Act 1999 and the
Criminal Justice and Court Services
Act 2000). We recognise
that abuse can take many forms, whether it is physical abuse, emotional abuse, sexual
abuse or neglect. The society is committed to practice which
protects children from harm. All
members of the
and recognize their responsibilities to develop awareness of the issues which cause children harm.
‘society’ is used throughout these policies to represent the company of the ‘Roadwater Players’.
• The welfare of the child is paramount.
• All children, whatever their age, culture, disability, gender, language, racial origin, religious beliefs and/or sexual
identity have the right to protection from
• All suspicions and allegations of abuse should be taken seriously and responded to swiftly and appropriately.
• All members of the society should be clear on how to respond appropriately.
• All children will be treated equally and with respect and dignity.
• The duty of care to children will always be put first.
• A balanced relationship based on mutual trust will be built which empowers the children to share in the decision
• Enthusiastic and constructive feedback will be given
rather than negative criticism.
• Bullying will not be
accepted or condoned.
• All adult members of the society provide a positive role model for dealing with other people.
• Action will be taken to stop any inappropriate verbal or physical behaviour.
• It will keep up
-to-date with health & safety legislation.
• It will keep informed
of changes in legislation
and policies for the protection of children.
• It will undertake relevant development and training.
• It will hold a
register of every child involved
with the society and will retain
a contact name and number close
hand in case of emergencies.
has a dedicated, qualified and experienced Child Protection
Officer, who is in charge of ensuring that
child protection policy and procedures
are adhered to. The Child Protection
Officer is Nigel McBrayne and can
be contacted on 07720 640698 or alternatively by firstname.lastname@example.org.
the Roadwater Players
At the outset of any production involving children the society will:
• Undertake a risk assessment and monitor risk
throughout the production process.
• Identify at the outset the person with designated
responsibility for child protection.
• Engage in effective recruitment
of chaperones and other
individuals with responsibility for children, including
vetting (if necessary in consultation with the local education authority).
• Ensure that children are supervised
at all times.
• Know how to get in
touch with the local authority social services, in case it needs to report a concern
• The society believes it to be important that there is a partnership between parents and the society. Parents
encouraged to be involved in the activities of the society and to share responsibility for the care of
children. All parents can access a copy the society’s Child Protection
Policy and procedures from
• All parents have the responsibility to collect (or arrange collection of) their children after rehearsals or
performances. It is NOT the responsibility
of the society to take children home.
• The society will attempt
to ensure that no
adult has unsupervised contact with children.
• If possible there will always be two adults in the room when working with children.
• If unsupervised contact is unavoidable, steps will be taken to minimize
risk. For example, work will be
in a public area,
or in a designated
room with a door open.
• If it is predicted that an individual
is likely to require unsupervised contact with children, he or she may be
required to obtain a disclosure record through the Disclosure and
Barring Service (DBS Certificate). All chaperones
will require a DBS check.
• All adults will maintain
a safe and appropriate
distance from children where possible, in any
case such as
change, there will be appropriate sufficient adult presence.
• Adults will only touch children when it is absolutely necessary in relation to the particular activity.
• Adults will seek the consent of the child prior to any physical contact and the purpose of the contact shall be
• The society has a policy and procedures for the taking, using and storage of photographs or images of children.
• Permission will be sought from
the parents for use of photographic material featuring children for promotional
purposes, this is gained in
the Parent Agreement Form. Names will not
be displayed unless specific
• The society’s web-based materials and activities will be carefully
monitored for inappropriate use.
• The society will ensure
confidentiality in order to protect the
rights of its members, including the safe handling,
storage and disposal of any
sensitive information such as DBS Certificates.
• If you see or suspect abuse of a child while
in the care of the society, please
make this known to the person with
responsibility for child protection. If you suspect that
the person with responsibility for child protection
problem, you should make your
concerns known to the Chairman.
• Please make a note for your own records of what you witnessed
as well as your response,
in case there is follow-
up in which you are
• If a serious allegation
is made against any member
of the society, chaperone, venue staff etc., that individual
be suspended immediately until the
investigation is concluded. The individual will be excluded from the village
hall, rehearsal rooms etc. and
will not have any unsupervised
contact with any
other children in the production.
If a child confides in you that abuse has taken place:
• Remain calm and in
control but do not delay taking
• Listen carefully to what has been said. Allow the child to tell
you at their own pace
and ask questions only for clarification. Don’t
ask questions that suggest a particular
• Don’t promise to keep it a secret. Use the first opportunity you have to share the information with the person
with responsibility for child protection. Make
it clear to the child that you will need
to share this information
Make it clear that you will only tell
the people who need to know and who should
be able to help.
• Reassure the child that
‘they did the right thing’ in telling
• Tell the child what
you are going to do next.
• Speak immediately to the person with responsibility for child protection. It is that person’s responsibility to liaise
with the relevant authorities,
usually social services or the police.
• As soon as possible
after the disclosing conversation, make a note of what was said, using
the child’s own words.
time, any names that were involved or mentioned, and who you gave the information to. Make
sure you sign and date your record.
• In all situations, including those in which
the cause of concern arises from a
disclosure made in confidence, the
details of an allegation or reported incident will be recorded, regardless of whether or not the concerns have been
shared with a statutory child protection
• An accurate note shall be
made of the date and time
of the incident
or disclosure, the parties involved, what was
said or done and by whom, any action taken to investigate the matter, any further action taken eg. Suspension of
an individual, where relevant the reasons why the matter was not referred
to a statutory agency, and the name of
persons reporting and to whom it was reported.
• The record will be
stored securely and shared
only with those who need to know about
the incident or
• If a complaint is
made against a member
of the society, he
or she will be
made aware of his rights
• No matter how you may feel
about the accusation, both the alleged abuser and the child who is thought to have
been abused have the right to confidentiality under the Data Protection Act
1998. Remember also that any
possible criminal investigation could be compromised through inappropriate information being released.
• In criminal law the Crown, or other prosecuting authority,
has to prove guilt and the defendant is presumed
• To avoid accidents, chaperones and children will be advised of “house rules” regarding health and safety and will
be notified of areas that are out of bounds. Children will be advised of the clothing and footwear appropriate to
work that will be undertaken.
• If a child is
injured while in the care of the society, a
designated first-aider will administer first aid
and the injury
will be recorded in the society’s
accident book. This record will
be countersigned by the person with responsibility
• If a child joins
the production with an obvious physical injury a record of this will be made in the accident book,
where appropriate. This record will be
countersigned by the person with responsibility for child protection. This
be useful if a formal allegation is made later and will also be a record that the child did not sustain the
injury while participating in the production.
• If the society believes it is in its best
interests to obtain a
DBS Certificate for chaperones or other personnel, it
will inform the individual of the necessary
procedures and the level of disclosure
required. A Standard disclosure
will apply for anyone with supervised
access to children.
• The society will have
a written code of practice for the handling of disclosure information.
• The society will ensure
that information contained in the disclosure is
•Chaperones will be appointed by thes ociety for the care of children
during the production process. By law the
is acting in loco parentis and should exercise the care which a good parent might
give to a child. The maximum
number of children in the chaperone’s care shall not exceed 12.
• Potential chaperones will be required
to supply photographic proof of identity (eg. passport, driving licence) and
references from individuals with knowledge of their previous work with children, unless already well known to
society. They will also be asked
to sign a declaration
stating that there is no reason why they would be
considered unsuitable to work with children.
• Chaperones will be made
aware of the society’s Child
Protection Policy and Procedures.
• Chaperones will not usually
have unsupervised access to children in their care.
If unsupervised access is unavoidable, or if this is a requirement of the local authority, a criminal record disclosure
will be sought.
• Where chaperones are not satisfied with the conditions for the children, they should bring this to the attention
producer. If changes cannot be made
satisfactorily, the chaperone should consider
the child to
• If a chaperone considers that a child is unwell or too tired to continue, the chaperone must inform the producer
and not allow the child to continue.
• Under the Dangerous Performances Act, no child of compulsory school age is permitted to do anything which
may endanger life or limb. This could include working on wires or heavy lifting. Chaperones should tell the
cease using children in this
way and should contact
the local authority.
• During performances, chaperones will be responsible for ‘accepting’
the children from the
parents and signing
into the building.
• Children will be kept together at all times except when using separate dressing rooms.
• Chaperones will be aware
of where the children are
at all times.
• Children are not to leave the hall unsupervised by chaperones unless in
the company of their parents.
• Children will be adequately supervised while going to
and from the toilets.
• Chaperones should be aware
of the safety arrangements and first aid
in the venue, and will ensure
that children in their
care do not place
themselves and others in danger.
• Chaperones should ensure that any accidents are reported to and recorded by the society.
• Chaperones should have written
arrangements for children
after performances. If
someone different is to collect the child, a telephone
call should be made to the parent to confirm the
• Children should be signed
out when leaving and
a record made of the person collecting.
• If a parent has
not collected the child, it is the duty of the chaperone to stay with that child or make
arrangements to take them home.
If you have queries regarding these policies, please feel free
to contact Nigel McBrayne to discuss. In the
we hope your child enjoys a fun and safe environment in the world of amateur dramatics.